Automated Supplier Invoice Processing in Priority software: A Real Solution for Growing Workloads

Processing supplier invoices is a daily task for most businesses. Typically, it means receiving an invoice, opening it, identifying the key details, cross-checking it against a purchase order or goods receipt, and manually entering everything into an ERP system like Priority software. On the surface, it sounds simple, but when you’re dealing with dozens or even hundreds of invoices a month, it quickly becomes a bottleneck, a source of errors, and a drain on resources.

The problem isn’t the invoice itself, it’s the repetitive, manual process. Every invoice looks different, every supplier sends it in a different format, and discrepancies are common, from quantity mismatches to pricing errors or incorrect supplier details.

Automated Invoice Entry: It’s About More Than Just Saving Time

Automating supplier invoice entry addresses this issue at the core. The process starts by reading the invoice (even if it’s scanned or photographed), identifying key fields like the supplier name, invoice number, item lines, prices, and payment terms, validating them against existing documents, and then pushing the data directly into Priority software, accurately and without manual input.

If everything matches, the invoice is entered into the system automatically. If not, it’s flagged for quick review. No need to manually check every line.

How It Works with DOConvert

DOConvert was built specifically for businesses that use Priority software and deal with these types of invoice processing challenges every day. The platform connects directly to your inbox, extracts attached files like PDFs or Excel sheets (even images), uses smart OCR technology, pulls the relevant data, and matches it against the relevant purchase order, receipt, or procurement process in Priority.

It also handles complex scenarios, like invoices that reference multiple purchase orders, or partial invoices covering only part of the goods received. The system intelligently links related documents, checks for consistency, and alerts users only when there’s a true exception.

In addition, DOConvert applies advanced matching logic between the invoice and the actual goods received. It verifies whether the delivered items match the ordered quantity, and flags discrepancies, whether overages or shortages, line by line. Business rules can be set to define thresholds for tolerance (by percentage or amount), and determine whether the invoice should pause for approval or continue automatically. All of this happens quietly in the background, without disrupting the flow of work.

What’s in It for Your Business?

• Save dozens of work hours each month
• Minimize human errors and reduce issues with suppliers and accounting
• Speed up invoice processing and improve payment cycles
• Strengthen collaboration between procurement, finance, and suppliers
• Handle mismatches effectively, without disrupting day-to-day operations

Is This Just for Large Enterprises?

Not at all. In fact, small and mid-sized businesses benefit the most. They often lack the manpower to process high volumes of invoices manually. Automated supplier invoice processing in Priority software allows them to streamline operations and focus their teams on higher-value tasks.

In Summary

If you’re still copying invoice details into the system manually, it’s time to upgrade. Automated invoice entry with DOConvert saves time, money, and frustration. Let the system handle the process, so you can focus on growing your business.

Want to see it in action? Let us show you how a supplier invoice goes from your inbox to Priority software in seconds.