Automating COC File Handling to Prioirty

The Challenge: Scanned Certificates, Manual Chaos

COC (Certificate of Conformance) files are an essential part of the supply chain, but they often arrive as scanned documents via email, bundled, unclear, and disconnected from the ERP.

For every file, teams are stuck doing manual detective work:

Who sent this? Which supplier?
What SKU does it belong to?
Does the document need to be split?
Which code type applies?
Where should it be uploaded in the ERP?

Each of these steps wastes valuable time and is prone to error. And it’s not just about extraction; the real bottleneck is in validation, classification, and integration.

The DOConvert Solution: End-to-End Automation for COC Files

We’ve added a new use case that fully automates the way you handle COC files:

Ingests scanned files from email attachments
Splits bundled PDFs into separate documents
Classifies by supplier automatically
Extracts and translates SKUs to match your ERP
Detects and applies the correct code type
Pushes the file directly into the right SKU in Priority ERP

No more sorting through inboxes, renaming files, or uploading them manually. Everything just happens.

The Value: From Manual Tedious Work to Instant Flow

You don’t just save time on data entry, you remove the operational drag across the entire process. By automating validation and classification, DOConvert:

Frees up your team from repetitive work
Reduces errors and mismatches
Makes COC files searchable and accessible where they belong, inside your ERP

This use case is now available for all Priority ERP users.

Questions You Might Be Asking about automating COC File:

Q: We get COC files from multiple suppliers, and they all look different. Can DOConvert handle that?
A: Yes. We built this use case exactly for that scenario. Whether it’s different formats, layouts, or scan quality, our system can classify, extract, and route each file correctly.

Q: What if the document includes several COCs in one scan?
A: That’s common, and we handle it automatically. DOConvert splits the file, tags each part, and connects it to the right SKU and supplier in Priority.

Q: We don’t always know which code type to choose. Can that be automated too?
A: Absolutely. Based on the supplier and SKU, we automatically pick the right code type. You can also override it if needed.

Q: Is this hard to implement? Will I need IT to support it?
A: Not at all. If you’re using Priority, we’ve already done the heavy lifting. Most customers are live within days.

Process overview

DOConvert revolutionizes B2B communications with cutting-edge technology that automates data extraction – a platform that extracts relevant data from any document type and integrates the data into your digital records system, without human intervention.
Our advanced technology automatically maps, recognizes, parses and processes data from complex documents in mere seconds, enhancing operational speed, boosting efficiency, and drastically reducing your costs.

With DOConvert, you are “hands-free.” You no longer need to copy/paste, or retype critical information embedded in your documents. Data contained in emails, purchase orders, invoices, and much more can be extracted and entered into existing systems in seconds.
Gone is the cumbersome, time-consuming, error-prone, data entry, saving you and your company time and money.

DOConvert revolutionizes B2B communications with cutting-edge technology that automates data extraction – a platform that extracts relevant data from any document type and integrates the data into your digital records system, without human intervention.
Our advanced technology automatically maps, recognizes, parses and processes data from complex documents in mere seconds, enhancing operational speed, boosting efficiency, and drastically reducing your costs.